Privacy Policy

This policy applies to information collected through this website. It does not modify the terms of any separate written agreement governing a client engagement, which controls how information is handled during that engagement.

• Information you submit voluntarily through our contact form, including name, organization, organization type, work email, optional phone number, area of interest, and message content.
• Information you provide when you contact us directly by email or telephone.
• Standard technical information generated when a browser requests a page, such as IP address, user agent, requested URL, and timestamp, which may be recorded in server or hosting logs for security and reliability purposes.

We ask that you do not submit sensitive personal information, classified information, or controlled unclassified information through this website.

• To respond to your inquiry and provide requested materials, such as our capability statement.
• To evaluate and scope potential engagements.
• To maintain the security, availability, and integrity of this website.
• To meet legal, contractual, and recordkeeping obligations.

We do not sell personal information, and we do not use information submitted through this website for advertising profiling.

Where consent is the basis for processing, you provide it by checking the consent box on our contact form. You may withdraw consent at any time by emailing info@eaxsystems.com. Withdrawal does not affect processing already carried out or records we are required to retain.

We use third-party providers for website hosting, domain services, and business email. These providers process information only as needed to deliver their services to us. We do not authorize them to use your information for their own marketing purposes.

This website does not use advertising cookies or third-party advertising trackers. Essential technical requests, including web font delivery and hosting infrastructure, may be recorded by those providers as part of normal service operation. If we introduce analytics or other non-essential technologies in the future, we will update this policy before doing so.

We retain inquiry information for as long as needed to respond, to evaluate a potential engagement, and to satisfy legal or contractual recordkeeping requirements, after which it is deleted or archived under access control.

This website is served over HTTPS. We apply administrative and technical safeguards proportionate to the information we handle, including access restriction and least privilege for business email and hosting accounts. No method of transmission or storage is completely secure, and we do not represent that this website is immune from all risk.

Depending on your location, you may have the right to request access to, correction of, or deletion of personal information we hold about you, or to object to certain processing. Send requests to info@eaxsystems.com. We may need to verify your identity before responding.

This website is intended for business use and is not directed to children. We do not knowingly collect information from children.

We may update this policy as our practices or legal obligations change. The effective date above reflects the most recent revision.